Get your file sharing under control

Designed for Microsoft 365.
SharePoint & OneDrive for Business.
The reports you wish Microsoft provided!

Find old forgotten shares

Detect accidents & misuse

Prevent data breaches

You need an easy way to discover what is shared in your SharePoint and OneDrive for Business document libraries.

Microsoft 365 makes it super easy to share files and folders.

Unfortunately it’s also super easy for users to share carelessly… risking data breach and making it impossible for administrators to control.

Here are 4 main problems with the lack of reporting and visibility.

Problem: Shares are often created but rarely revoked

Too busy, or too forgetful? We can't blame users.

Users need to get things done. And they'll take the shortest path to get there. Who has time to remember to revoke a share?

And the recommended solution - creating shares that expire - is not always possible, especially in ongoing collaborations.

The result? Shares accumulate. But we can't blame users. The system is against them.

Problem: Anonymous sharing via links promotes carelessness

Anonymous links — easy but risky.

So many users share documents via anonymous link. That way, the recipient does not need a Microsoft account.

And sometimes it’s necessary.

However, such links are a magnet for data breaches. And that's not good for anyone.

Problem: People leave the company, but sharing remains

Do you know the historical actions of former employees?

Of course not. No one does!

So how do you know what data they shared? It's extremely difficult to tell!

Let's make sure former employees don't cause new data breaches after they have left.

Problem: Historical shares expose future data

No one can predict the future.

If you share a directory today, you know what you're sharing.

But if you or other users add new files to that directory, they also get shared - often unintentionally.

A data breach is only an accidental drag & drop away...

How do you solve these problems with Microsoft's built-in tools?

Imagine if you could solve these problems easily.

What would that mean to you?

Your organization can more easily avoid a data breach, and comply with laws such as GDPR.
You’d save countless hours manually browsing your document libraries, trying to figure out what’s shared in SharePoint and OneDrive for Business.

Discover how to solve these problems with the built-in Microsoft tools

Sorry - just kidding!!!

Because we don't think it's possible...

Even if you examine the audit log, you'll only see the last year's activities.

So unless you do lots of scripting yourself, or get some 3rd party help, you're stuck.

But there is a better way - read on to discover more.

Introducing Cloud Sheriff’s file sharing reports –
created especially for administrators just like you.

Simply let Cloud Sheriff can run a file sharing patrol^TM over your Microsoft 365 tenant and deliver the reports you need.

These reports make it easy to identify where the problems are, and enable you to take swift action.

The right reports
save you countless hours
and make life easy!

Here are the time saving reports that Cloud Sheriff delivers to you...

Analysis for each SharePoint Site or OneDrive for Business user account

1. List of all shares

Get an exact list of all files and folders that have been shared.

See the type of share (anonymous or user-based). And see the recipients of each shared item.

Get the date that the share was created, or find out if it was shared more than a year ago.

2. Potential data breach analysis

Analysis across all SharePoint Sites or OneDrive for Business user accounts

1. All of the same reports listed above, but run across all storage systems

Want to see the largest 200 files across all your storage systems?

Want to see file extension analysis across everything?

Now we’re cooking…

2. Anonymous link analysis

3. Deactivated / deleted user sharing analysis

And you get raw CSV files of everything!

Perform your own custom analysis

If you have custom needs, we let you perform your own analysis easily by giving you the underlying raw data in the convenient CSV format.

Download and keep forever

Here's how it works

Once you sign up for Cloud Sheriff, it’s just a simple 3 step process:

1. Log in & authorize

2. Scan & patrol

Let Cloud Sheriff patrol your tenant. This typically takes 30 minutes for small tenants, up to a few hours for tenants with several million files.

3. View reports

Look out for our email when your reports are ready. Then view and download your reports and CSV files – they’re yours to keep forever!

Register your interest or ask a question today

Cloud Sheriff is currently in pre-release stage.

But you can register to use our prototype and get your own useful reports today!

If you’d like to try out Cloud Sheriff, simply fill out the form below. We’re currently accepting a limited number of beta testers, prior to a full launch later in 2023.